Executive Assistant

Halifax, NS, Canada

The Opportunity

Modest Tree is an award-winning modelling, training and simulation company located in Halifax, Nova Scotia. We develop virtual training systems for operation and maintenance training and are experts in game-based technologies, mixed, augmented and virtual reality. Modest Tree provides customized training services and has developed an award-winning software suite, Modest3D, to rapidly create 3D interactive applications.

Position Summary

We are looking for a high energy, productive, and dynamic individual. As an Executive Assistant to the CEO, you must be detail-oriented, diligent and willing to take on challenges with confidence and have the flexibility to learn.

The successful candidate will be responsible for a variety of administrative and support tasks and will be involved in every facet of the business.

To be an ideal candidate, you will have the following skills and attributes:
  • Minimum of 2 years of experience in a similar role
  • Excellent verbal and written communication skills
  • Degree or Diploma in Business or Office Administration would be preferred
  • Excellent computer literacy with emphasis on accuracy in MS Office Suite including PowerPoint and Excel, and ability to readily learn new systems
  • Experience handling a wide variety of tasks in a smaller, more entrepreneurial environment
  • Strong sense of professionalism and diplomacy with demonstrated ability to establish and maintain relationships with internal and external business partners
  • Demonstrated strength in time management and organizational skills in a fast-paced work environment with minimal supervision
  • Highly motivated, detail-oriented, and eager to learn
  • Strong analytical skills
  • High level of discretion required when dealing with confidential matters
  • Customer service skills and good demeanor as a frontline liaison, in person, on phone and via email
  • Passionate, high energy, extremely positive, and most importantly eager to learn
Responsibilities
  • Work independently to perform advanced, diversified, and complex administrative duties
  • Maintain and coordinate a complex dynamic calendar, including coordinating meetings and conference calls
  • Arrange travel schedules, itineraries and associated arrangements, generally assisting on all matters related to outside business meetings
  • Prepare, compose, and initiate correspondence, presentation material, reports and other documents.
  • Prepare for and follow-up on internal and external meetings. When needed, participate directly in external meetings and follow up with the relevant parties.
  • Develop and maintain effective working relationships with a wide variety of domestic and international partners
  • Manage expense reconciliations and coordinate payment of corporate expenses including travel expense payments
  • Organize data, update reports and presentation material.
Compensation

Compensation is based on level of knowledge and experience. We offer a health/dental benefits plan and flexible work hours.

Application Process

To apply please send your resume to info@modesttree.com. We thank all candidates for their interest; however, only those selected for an interview will be contacted.